Built for mobile notaries & loan signing agents
Navigate every signing with confidence.
SignPilot is the AI-powered operating system for your notary business. From the moment an offer arrives until the payment clears — every order organized, reviewed, recorded, invoiced, and tracked.
Good morning, Jordan. You have three signings today.
• Priya (2:30 PM) hasn't confirmed — call before noon.
• SP-1046 appears to be missing a return label.
• Leave by 9:12 AM for your 10:00 in Marietta.
• Two completed orders haven't been invoiced, and $1,245 is outstanding.
Want me to prepare today's route?
One app for the entire assignment
It's like hiring an operations assistant, document coordinator, bookkeeper, scheduler, quality-control reviewer, and business analyst — who all fit in your pocket.
Universal order import
Forward an email, upload a screenshot or PDF, or type it in. Pilot extracts the company, signer, fee, appointment, and instructions — you review before anything is saved.
Order Health Score
Every assignment is scored 0–100 for completeness: missing phone numbers, absent return labels, unclear scanback deadlines — caught before you leave the house.
AI instruction scanner
Long confirmation emails become a clean before / during / after briefing, with conflicting instructions flagged for clarification.
Signature & seal detection
Potential signature lines, initials, dates, and notarial certificates are marked page by page — always labeled as estimates for your review.
Digital notary journal
Entries auto-populate from the assignment, lock on finalization, and stay searchable forever. Hybrid mode supports your paper journal too.
Completed-package review
Upload the signed package and compare it against the original: possible missed signatures, dates, initials, and seals flagged with confidence scores.
Scanbacks, shipping & fax
Deadlines tracked, approvals logged, tracking numbers extracted from receipts, and built-in faxing for invoices and documents.
Invoicing & payment chasing
One-tap invoices when a signing completes, automatic reminder sequences at 15/30/45+ days, and payment matching when checks arrive.
Profit intelligence
Know your real net on every offer — mileage, printing, and time included — plus which companies pay best, fastest, and most reliably.
From accepted to paid
Import the order
Screenshot, email, PDF, or manual entry. Review what Pilot extracted and save.
Prep with confidence
Instruction briefing, readiness checklist, printing requirements, and route timing.
Sign and record
Appointment mode keeps the checklist, contacts, and issue log one tap away. Journal entry is ready to finalize when you are.
Close it out
Scanbacks, shipping, invoice, reminders, payment — tracked to the penny until the order is archived.
Meet your Pilot. Name it anything.
Every SignPilot account comes with a personal assistant that knows your whole business — orders, invoices, companies, miles, and history. Call it Pilot, Nova, Atlas, or anything you like, and choose how it talks to you.
- ▸“Which signers haven't confirmed?”
- ▸“Which company owes me the most right now?”
- ▸“Show every unpaid invoice older than 30 days.”
- ▸“How many miles did I drive this week?”
Proactive alerts
You stay in command
AI extractions are always presented for your review before they change an order. Nothing sends without your approval settings.
Assistance, not legal advice
SignPilot never selects notarial acts, interprets documents, or guarantees compliance. Flags are labeled as potential items for your professional judgment.
Private by design
Encryption in transit and at rest, configurable retention, and your documents are never used to train public AI models.
The first app you open. The last app you check.
Start free with 5 orders a month. Founding-member pricing locks Professional at $29.99/mo for the first 250 subscribers.